Complaints Handling Procedure

 

Our aim is to provide a first-class service and to do everything we can to ensure you are satisfied. If you feel that we have fallen short of this standard and you wish to complain, we ask that you first telephone the person who has been your contact and explain that you are dissatisfied with an aspect of the service you have received.

 

If you remain unhappy with the way your complaint has been dealt with then you should set out your complaint in writing to:

 

Andrea Carrey

Lewis William Limited T/A Lewis William Residential Lettings

98a Lord Street

Leigh

WN7 1BY

 

And/or by email at: info@lewiswilliam.co.uk

 

To resolve your complaint, we would ask that you include the following information and evidence, if applicable:

 

• An outline of your complaint explaining why you feel that we have fallen short of our first-class service

• What you would like us to do to resolve it

• Any specific details that you feel would assist us with resolving your complaint. Including, but not limited to:

• Names of Advisors you have spoken to in connection with the complaint

• The Branch Name in connection with the complaint

• Time(s) and Date(s) of the incidence(s)

• Telephone number(s) and or Address(es) you have used to contact us

• Any written correspondence in connection with your complaint

• Any other document in support of your complaint

 

On receipt of a complaint, we will investigate the issue(s) you have raised on your complaint fully and respond to you accordingly.

 

The timescales for dealing with a complaint are as follows:

 

• You will receive an ‘acknowledgement of receipt’ of your complaint from us within 3 working days of receipt of your complaint.

• Within 10 working days of the acknowledgement, you will receive a full response.

• If we are unable to resolve the matter within the 10 working days as stated above, we will provide you with reasons why we could not meet this time frame and provide you with an estimate of when a full response will be received

• After our final written response, we may deem the complaint closed. If we deem the matter closed, then we reserve the right not to submit any further correspondence.

 

We are members of the Property Redress Scheme. If you remain unhappy with the response received from us and have exhausted our complaints procedure, you can contact the Property Redress Scheme to ask them to investigate your complaint. To make your complaint to The Property Redress Scheme you must first have carried out the following:

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• Made an official complaint to us, in writing.

• You have waited 8 weeks for your complaint to be resolved by the Member in writing.

• It is still within 12 months from our last communication with you regarding this complaint

 

The Property Redress Scheme is a government approved Redress Scheme who resolves complaints between Members and their consumers. The complainant must have exhausted the Member's internal complaints procedure and remain dissatisfied with the Member's response. The Property Redress Scheme is free to use for the complainant and further information and guidance on how to resolve complaints is available via their website.

 

To make a complaint, please contact the Property Redress Scheme directly or alternatively, visit their website and fill out a Complaints Form. The Property Redress Scheme contact details are as follows:

 

Website: www.theprs.co.uk

By Email: info@theprs.co.uk

 

Post:

The Property Redress Scheme

Premiere House

1st Floor

Elstree Way

Borehamwood

Hertfordshire

WD6 1JH

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